PETERBOROUGH SPECIAL OLYMPICS
COMMUNITY REGISTRATION GUIDELINES
The following are community related guidelines for athletes. It is not a procedure and it is not PORTAL related. PORTAL instructions can be found on the SOO website.
1) Head coaches need to contact coaches from the previous season to see who will be participating in the upcoming season. This is best done around 1 month prior to the season (at this time the question is more accurately answered). This will largely dictate the number of athletes that can be accommodated.
2) Head coaches need to confirm a venue is available. Again this may dictate the number of athletes that can be accommodated. This step is completed per the time lines requested by the venues.
3) Head coaches to advise registrar if new athletes can be accommodated. Athletes that wish to participate but are prevented due to a numbers cap will be placed on a waiting list and will be contacted in turn as spots become available.
4) Head Coaches need to contact athletes from the previous season to see who will be participating in the upcoming season. This is best done around 1 month prior to the season (at this time the question is more accurately answered). With steps 1 and 2 complete will know the number of athletes that can be accommodated.
5) At first practice, as an option, coaches will read Rowan’s law and the code of conduct, athletes need to sign that both were completed. This can ease the amount of work required at registration sessions and is an efficient way to complete these tasks and can have some discussion and better ensure this important information is understood. (Another option is for athletes to complete these waivers in the PORTAL).
6) It is also acceptable to accept sport enrolment fees at practice and receipts should be provided to athletes. The enrolment fees can then be passed on to the treasurer with a note to the registrar as to who has paid.
7) Sport enrolment fees can be waived in special circumstances as decided by head coaches and community council.
8) Priority will be given to returning athletes versus new athletes if a number cap applies.
9) All athletes need to be treated equally with respect to registration recognizing that not all of our athletes have access to computers, internet or have the ability to navigate on-line processes.
10) Suggest that hard copy forms of the registration information should be available for those that need it. In this case others will have to enter the information on-line.